Privacy Policy

Carr Lane Bowls Club
Last updated: 28th February 2026

  1. Who We Are

Carr Lane Bowls Club (“we”, “us”, “our”) is a community sports club based in Lincolnshire, United Kingdom.

We are the data controller for the personal data we collect.

Contact details:
Email: secretary.carrlanebowlsclub@gmail.com
Postal address: C/O 24 Aldrich Rd, Cleethorpes DN35 0DP
Phone: [Not applicable]

If you have any questions about this Privacy Policy or how we handle your data, please contact us using the details above.

  1. The Data We Collect

We may collect and process the following personal data:

Membership Information

  • Full name
  • Postal address
  • Email address
  • Telephone number
  • Date of birth (to confirm eligibility for membership – 14+)
  • Emergency contact details
  • Membership status and subscription payments

Website Information

If you visit our website, we may collect:

  • IP address
  • Browser type
  • Pages visited
  • Cookies (see Section 8)

Competition & League Information

  • Match results
  • Competition entries
  • Team selection records
  • Photographs (with consent where required)
  1. Age Policy

Membership is open to individuals aged 14 years and over.

Although we currently do not have junior members (under 18), we may collect personal data relating to members aged under 18 in the future. Where appropriate, parental/guardian consent will be obtained in line with UK data protection law.

  1. How We Use Your Information

We process your data for the following purposes:

  • To administer membership and renewals
  • To organise matches, leagues, and competitions
  • To communicate club news and updates
  • To manage subscriptions and payments
  • To ensure the safety and welfare of members
  • To comply with legal obligations

We will only use your data where we have a lawful basis to do so under the UK General Data Protection Regulation (UK GDPR).

  1. Lawful Bases for Processing

We rely on the following lawful bases:

  • Contract – to provide membership services
  • Legal obligation – where required by law
  • Legitimate interests – to run and promote the club
  • Consent – for photographs, marketing emails, or optional communications

You may withdraw consent at any time by contacting us.

  1. Sharing Your Information

We do not sell your personal data.

We may share information where necessary with:

  • Bowls governing bodies (e.g., Bowls England)
  • League organisers
  • Competition organisers
  • Service providers (e.g., website hosting or email services)

All third parties are required to respect the security of your personal data.

  1. Data Retention

We retain personal data only for as long as necessary:

  • Membership records – for the duration of membership and up to [6] years after leaving
  • Financial records – as required for HMRC compliance
  • Competition results – may be retained for historical records
  1. Cookies

Our website may use cookies to improve user experience.

You can control cookies through your browser settings. For more information about cookies, visit the Information Commissioner’s Office website (ICO).

  1. Data Security

We take appropriate technical and organisational measures to protect personal data against unauthorised access, loss, or misuse.

  1. Your Rights

Under UK GDPR, you have the right to:

  • Access your personal data
  • Request correction of inaccurate data
  • Request erasure of your data
  • Restrict processing
  • Object to processing
  • Data portability (where applicable)

If you are unhappy with how we handle your data, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO).

  1. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website.